Senior Clinical Trials Budget Specialist (Global Client)

  • Negotiable
  • Zurich, Switzerland
  • Permanent, Full time
  • Edelway AG
  • 18 Aug 17


Edelway is a pan-European leading services company.

On behalf of our global pharmaceutical client based in Zurich we are actively looking for a Senior Senior Clinical Trials Budget Specialist to join the team on a long term basis.

Start: ASAP
Location: Zurich area
Contract: Permanent or Freelance could be discussed.

The Role:

You will assist the Associate Director (Resource Planning & Metrics Mgmt) with the development and maintenance of Clinical Trial budgets and production of monthly KPI reports with critical analysis.

1. Investigator Fee Planning:

a. Support the budgeting of Investigator fees using the 'Grant Plan' system (a fair-market-value tool).
b. Track upcoming trials, ensure that a detailed Grant Plan is provided in a timely manner to the Clinical Program Operations Director (CPOD) and the Clinical Program Manager (CPM).
c. Track the system generated Grant plan against grant plan used in high-level exercises, highlight surplus / shortfall, with root-cause analysis.
d. Provide comparative analysis with Grant plans of studies of similar complexity and duration.
e. Collect feedback from regions on Grant Plan sufficiency. Understand if reasons for deviation are structural or one-off. Map countries as those within system range, those for which Grant plan is in surplus or deficit. Continuously strive to improve grant plan accuracy.
f. Understand investigator contracts, Grant plan elements of the contract vs. fixed costs at the site. Track trends of site-level fixed costs to improve budgeting accuracy.
g. Ensure that the exception-approval process is followed when needed.
h. Develop Grant plan training materials for clinical teams, conduct training sessions as necessary.

2. Overall Clinical Trial Budgets:

a. Understand the clinical trial process, budget categories & key cost drivers.
b. Actively assist in the development of trial budgets using tools (eg. 'Clear Trial' system).
c. Keep the trial budgets up to date (Latest Estimate) based on changes to trial assumptions.
d. Maintain the Latest estimates of trial budgets in Financial system ('Meridien' system).
e. Perform cost/benefit and sensitivity analysis to drive optimal trial decisions based on solid data.
f. Prioritize high-spend trials for closer scrutiny of Investigator and CRO actual costs, their compliance with budgeted values and reasons for deviations. Support the Quarterly Financial Review (QFR) process & track action items.
g. Establish partnerships with Supplies, Serology, OM, Clinical Development, DM, Stats and Regions to improve overall business planning for clinical trials.

3. Performance Mgmt:

a. Verify data entered into the Clinical Trial Mgmt System (or CTMS; uses 'Medidata' system) for its accuracy. Ensure changes in CDP are reflected in the CTMS system.
b. Produce monthly KPI reports measuring performance in conduct of clinical studies. Provide perspective on achievement of timelines, milestones and comparative performance views by Program and by CRO.
c. Learn to use 'Qlikview' - a software for the development of quick and friendly visual reports on performance metrics.
d. Recommend process improvements that can help reduce cycle times, improve quality or increase productivity .
e. Perform other duties as required.

Your profile:

Degree in Economics, Business Administration or Finance/Accounting
Strong Finance, Budget Planning & Metrics Management experience working in large environment.
Studies specialized in finance (financial analysis, controlling, accounting, consolidating) is preferred
Pharmaceutical industry knowledge preferable, but not required
Experience of at least 5 years work in similar position in an international environment
English fluent

If this sound like your next challenge, please send me your updated CV to and I will call you shortly to discuss it in more details.

Keywords: Finance, Accounting, reporting, metrics, CTMS, Clinical Trials, CDP, KPI, buget, Financial review,