This Project Coordinator is a critical role that provides essential resource support to ensure strategic alignment, PMO governance, and the seamless delivery across a large-scale, multi-year technology program of work.

In this major, multi-year program, day-to-day challenges and unforeseen activities inevitably arise . As the Project Coordinator, you are the key to making sure "nothing falls between the cracks" . You will keep the program machine running smoothly, support the project team, and ensure strict alignment with all governance protocols .

This role is a fantastic opportunity for an established coordinator who has previously worked on large-scale technology programs or an aspiring Project Manager looking for a high-impact personal development and learning experience .

Key Responsibilities

• Project Administration & Governance: Maintain the "project machine" in alignment with protocols . Oversee project registers, including schedules, action items, risks, decisions, change control, and document libraries with strict version control .
• Financial Management: Act as the program's "first line of defense" by analyzing all incoming charges to verify their validity and ensuring the program only funds approved items . Prepare Financial Forecasts for Project Executive review and sign-off .
• Planning & Organization: Anticipate program needs, flag upcoming deadlines early, and support the PM and team to ensure SteerCo meetings, workshops, and reporting cycles run like clockwork .
• Communication Glue: Serve as the central communication link across the project . Securely manage communication flows, take highly accurate minutes, and confidently engage with both senior stakeholders and technical teams .

What We Are Looking For

Skills & Experience:

• Demonstrable experience in project administration/coordination within a complex technology or infrastructure environment .
• Solid digital and technical proficiency, including confidence with MS Teams, Excel, PowerPoint, Project/Planner, SharePoint, and Primavera P6 .
• Ability to produce high-quality slides, reporting packs, and project documentation .
• Proven experience managing tight timeframes around project reporting and procurement activities .

Behavioral Traits & Mindset:

• Ownership Mindset: You don't just execute tasks to hand them off; you take accountability for quality, look for process improvements, and manage tasks autonomously-operating at the level above to drive progress .
• High Emotional Intelligence: A calm-under-pressure, "can-do" attitude with the ability to maintain positive energy during complex delivery phases .
• Comfort with Ambiguity: The ability to operate effectively when things aren't fully defined upfront .
• Diplomacy & Trust: Strong relationship management skills that balance urgency with respect, adapting your style to fit different personalities .

Next Steps

If you are ready to take ownership of this exciting portfolio and drive progress within a supportive team, we want to hear from you .

Apply Now to be considered or reach out to Aimee Senior