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Specialized Group

Equity Group Assistant Up to 10M+bonus

Specialized Group
Tokyo, Japan
Posted 5 days ago Hybrid Permanent Negotiable
Job summary: Demonstrates a high knowledge level in assigned area and works under direction only as needed. Provides administrative support for assigned projects, programs, analyses and tasks and/or is responsible for ongoing process oriented activities within a department. Provides administrative support to senior managers within the department.

Responsibilities/essential functions:

Provides administrative support for projects, programs and/or a broader department.
o Independently manages an internal program or process.
o Maintains and updates one or more databases or equivalent. Extracts data to generate reports as required and assists others in using database applications.
o Gathers and collates information from a variety of sources. Summarizes key points and/or uploads information to databases or equivalent. Ensures that data is purposeful and adds value.
o Conducts data analyses and presents findings using graphs, charts, diagrams and tables for inclusion in reports, brochures and presentations.
o Independently drafts correspondence with minimal or no manager guidance using appropriate styles and formats.
o Independently manages administrative processes within the function and identifies opportunities for improvements in order to leverage own and department's workload.
o Supports and/or leads small projects within the immediate business area.
o May schedule events, training sessions and similar activities for department. Coordinates attendance, materials and venues.
o May coordinate the work of others (interns, temps, other associates). May coach new associates.

oManages calendars. Plans, negotiates and schedules meetings to accommodate manager and others.

o Audits records for discrepancies and reconciles issues as appropriate.

job_description_image
Job ID  BBBH41048
ABOUT COMPANY
Tokyo, Japan
55 Employees HR & Recruitment
Specialized Group have been providing recruitment solutions to multinational companies in Japan for more than 20 years. We are committed to becoming ...
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