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Specialized Group

Executive Assistant

Specialized Group
Tokyo, Japan
Posted 9 days ago Hybrid Permanent Negotiable
Executive Assistant The Executive Assistant will have the ability to work independently when needed and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Things to do but not limited to...

  • Complete a broad variety of administrative tasks for the Head of Japan, including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that may be sensitive or confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plan, coordinate, and ensure the schedule is followed and respected
  • Serve as the "gatekeeper," creating appropriate flexibility to allow for direct access to the executive's time and office
  • Redirect, prioritize, and follow up on incoming issues and concerns addressed to the Head of Japan, including those of a sensitive or confidential nature and determine the appropriate course of action, referral, or response

Requirement

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with employees
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Languages: Japanese, English
  • 5-10 years' experience supporting C-Level Executives
  • Prior experience working in a global organization and managed global stakeholders
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Zoom and Webex

job_description_image
Job ID  BBBH41588
ABOUT COMPANY
Tokyo, Japan
55 Employees HR & Recruitment
Specialized Group have been providing recruitment solutions to multinational companies in Japan for more than 20 years. We are committed to becoming ...
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