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Executive Assistant - Investment Banking (Global Banking Division)

UBS Tokyo, Japan
Posted 4 days ago Permanent Competitive
Your role
Are you a detail-oriented multi-tasker? Do you know how to make sure things run smoothly? We're looking for someone like that who can provide administrative support to our Global Banking team:
• Manage and maintain complex and detailed calendars and logistics, including conference calls, internal/external meetings across multiple time zones and partner with assistants globally
• Coordinate high volume and complex travel arrangements (domestic and overseas)
• Process invoices and expenses, adhering to the policy and procedures set by the firm in a timely manner
• Work with Global Banking COO in risk management controls, internal/external events and projects arrangements

Your team
You'll be working in the Investment Bank, Global Banking team surrounded by financial experts who are passionate about the industry.
Diversity helps us grow, together. That's why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise
You have:
• Several years of experience as an executive or in a similar administrative role, preferably in the banking for financial industry.
• Good communication and interpersonal skills (written and verbal), along with the ability to interact at all levels of organization
• Strong work ethics, attention to detail, handle sensitive and confidential information with discretion and professionalism
• Proactive attitude with the ability to anticipate needs, solve problems independently, and take initiative to support executive and streamline operations.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Teams, Outlook) and industry-specific software such as SAP

You are:
• Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple assignments simultaneously.
• Flexibility and adaptability to work in a fast-paced dynamic environment where priorities may change rapidly.
• Team player who can work independently, flexible hours when required, and has a can-do attitude and willingness to support a broader EA team
• Fluency in Japanese; fluency in English or similar level preferred

About us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?
Job ID  298020BR
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