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Office Manager

StoneX Group Tokyo, Japan
Posted 20 days ago Permanent Competitive
Office Manager
Overview

Class: Full-time

Legal Entity: StoneX Securities Co. Ltd.

Organization: StoneX Securities Co. Ltd.

Reports to: Head of Retail, Japan

Company Overview:

StoneX is an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem through a unique blend of digital platforms, end-to-end clearing and execution services, high-touch service, and deep expertise

Business Segment Overview:

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you'll have the opportunity to optimize processes and implement game-changing policies.

Responsibilities

Primary duties will include:

  • You will manage front desk reception area, break room, conference room/s, and storage facilities for the office.
  • You will answer all incoming calls and are responsible for greeting office visitors and coordinating guest access with building security.
  • You will receive and organize deliveries and shipments, oversee office supply inventory and place orders, unpack and stock supplies.
  • You will process vendor invoices and support accounting/financing.
  • You will liaise with building management and other tenants, facilitate office upkeep and repairs, plan and execute office events, place food/beverage orders for meetings/events assist with new projects and maintain conference room calendar.
  • You will support office executives when required.
  • You will support the Compliance team and other departments when required.
  • You will be doing some HR Administration and Finance Duties

Qualifications

To land this role you will need:

  • Our ideal candidate will be a proactive, well organized and goal-oriented person who can work well under pressure, problem solver and team player.
  • Proficiency in Microsoft Office applications, and Microsoft Office suite
  • Minimum 2 years relevant experience
  • Excellent verbal and written communication skills, including social and conflict management.
  • Strong attention to detail with emphasis on accuracy and timeliness
  • Experience in HR and simple finance would be ideal
Job ID  10924
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