Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.



DUTIES AND RESPONSIBILITIES




Reception

• Welcoming all guests (visitors and staff), handling client requests ;

• Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages ;

• Managing incoming and outgoing correspondence (mail, express mail and courier);

• Receiving and dispatching deliveries ;

• Performing ad hoc administrative duties such as badges management,

announcement of guest arrivals... ;

• Allocation, managing of calendar invites and up keeping of meetings rooms ;

• Organizing meetings/coordinating appointments and meetings ;




Office services and management

• Providers follow-up and stock management (office supplies, consumable) ;

• Maintaining and tidying the reception area and kitchen area ;

• Keeping the premises organized ;




Additional support

• Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives) ;

• Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English ;

• Making travel arrangements ;

• Assisting the Marketing & Business Development team in organizing events and conferences organization ;

• Supporting the preparation of various events/closings (catering, parking spaces management, etc.) ;

• Providing support to the PAs when needed.



YOUR PROFILE



• Solid administrative background with several years of relevant professional experience ;



• Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage ;



• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint ;



• Highly organised with the ability to manage multiple priorities efficiently;



• Positive, service-oriented approach and strong team spirit ;



• Professional, discreet and trustworthy when handling confidential and sensitive information ;



• Proactive, adaptable and eager to learn, with a strong can-do attitude.