Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region. SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network. We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today's generation can enjoy economic prosperity and well-being, and pass it on to future generations.

Job Responsibilities

• Manage and maintain departmental calendars, schedules, and records
• Provide administrative support to department staff, including preparing documents, reports, presentation material, IT Access applications, etc.
• Handle incoming and outgoing correspondence (e.g. emails, MS Teams and phone calls)
• Coordinate meetings, appointments, and travel arrangements (air ticket and hotel booking, visa application)
• Maintain accurate and up-to-date filing systems, both physical and digital
• Perform tasks related to expense reporting, procurement, claims management and budget tracking
• Ensure compliance with departmental and organizational policies and procedures
• Develop and implement administrative processes to improve efficiency and productivity

Job Requirements

• Diploma or equivalent required; degree in business administration or related field preferred
• Prior experience (2+ years) as department secretary or administrative assistant
• Ability to maintain confidentiality and handle sensitive information
• Able to multi-task and work independently under tight timelines
• Proactive, resourceful and able to think and act strategically and tactically
• Strong verbal and written communication skills
• Strong stakeholder management skills
• Proficiency in Microsoft Office tools
• Culturally sensitive

(this is a 12 months contract role)