Group Lease Administrator
At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

The Lease Administrator is part of the Group Lease Accounting team within IVC Evidensia, reporting to the Group Lease Accountant. IVCE currently operates in 20 countries across the UK, Europe and North America and manages approximately 8,000 leases, equating to a total liability of around £650 million.

This role will work in close cooperation with country and GBS teams to manage the IVCE lease portfolio, controlling the inputs to and outputs from IVCE's lease accounting software, ensuring any discrepancies are proactively identified and resolved, and that the global lease portfolio remains accurate and up to date.

Key Accountabilities / Responsibilities

Abstract relevant information from lease agreements and associated documents across the Group, including asset details, start date, end date, payment amount, payment frequency and IFRS 16 relevant clauses

Ensure compliance with lease-related policies, consulting with the Lease Accountant (Methodology & Compliance) where clarification is required

Proactively cross-check lease data by liaising with Finance, GBS, Legal, Property and other teams across IVC to gather additional information and resolve outstanding issues

Manage and update lease details, acquisition data, corrections and periodic registers within the lease management software, ensuring compliance with established controls and document storage processes

Respond to lease portfolio-related queries from relevant stakeholders

Participate in lease-related payment review and approval processes

Update workload coordination and management systems with relevant information on lease processing status, decisions and matters arising to maintain a comprehensive audit trail

Experience / Qualifications

Ability to work collaboratively as part of the Lease Administration team

Methodical and organised approach to work

Ability to work with a wide range of stakeholders to achieve shared goals

Strong communication skills

Excellent attention to detail

Competent IT skills, including Microsoft Excel

Basic understanding of lease payments, invoice processing and accounting

Understanding of IFRS 16 lease accounting would be advantageous but is not essential

Experience handling lease agreements or similar documents would be advantageous but is not essential

Oracle Fusion experience would be advantageous but is not essential

Following receipt of your application, you will be contacted by one of our Experienced Hire Recruitment team.

At IVC Evidensia, we are committed to Diversity, Equality, Inclusion and Belonging. We welcome applications from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

What We Offer:

At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from

Work-life balance
26 days annual leave
Cycle to Work scheme
Initiatives focused on employee wellbeing
Pension
Discretionary Bonus
Discounted staff pet care
Dog Friendly office
Free Parking available at Head Office

At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.