The Vacancy

We are recruiting a Junior Accounts Assistant to join our Finance department.

About Macfarlanes

Macfarlanes is a pre-eminent law firm that serves a global client base in Private Capital, Private Wealth, M&A and Disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients.

We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long-lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.

What this means for you

Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You'll be encouraged to get involved and recognised for your contribution.

We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills.

Above all, you'll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

The team

The Accounts Payable team forms part of the broader Finance department and is made up of one Accounts Assistant alongside three Junior Accounts Assistants. The team works in close collaboration with the Cashier team, sharing responsibility for certain tasks. Both the Accounts Payable and Cashier teams report directly to the Accounts Payable and Cashiers Manager.

The role

The Accounts Payable team deal primarily with purchase ledger invoices, expenses and third-party disbursements

Duties will include:

• reviewing supplier invoices related to both office costs and client recharges;
• reviewing expense requests;
• preparing and coordinating weekly payment runs;
• managing urgent daily payments as required;
• addressing and resolving payment queries from both internal teams and external parties in a timely manner;
• handling client disbursement transactions;
• requesting and processing VAT receipts as necessary;
• allocating funds received into the office account to settle the firm's invoices; and
• ensuring all queries are managed efficiently, escalated when appropriate, and clearly communicated to the Accounts Payable and Cashiers Manager posting funds received into office account to pay the firm's invoices.

This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area.

During the first six months of employment, you may be required to attend the office four days per week to support onboarding, training and collaboration. Your line manager may adjust this requirement based on your progress and business needs.

The candidate

The ideal candidate should possess A-Level qualifications or an equivalent standard, along with prior experience in an office environment. It is crucial for the candidate to be proactive, enthusiastic about learning, and capable of effective communication with suppliers and colleagues across all levels. Given the high volume of work, the candidate must demonstrate diligence and the ability to prioritise tasks while upholding the highest quality standards and adhering to established SRA rules and departmental procedures. Additionally, the successful candidate will have the opportunity to pursue further finance qualifications, should they be interested.

Application screening

Any offer of employment with us is subject to our pre-employment checks which are conducted by a third-party screening provider. These checks will be initiated with your consent, and your CV will be sent to the provider by us. The screening will include but is not limited to your employment references, professional and academic qualifications including grades and any criminal records. Your offer will be subject to the successful completion of these checks.

Our commitment to inclusion

Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive, forward-thinking culture is intrinsically important and enables us to provide innovative solutions to our clients.

We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation or any other characteristic.

As part of this commitment, we will ask you certain diversity data questions. We would really appreciate you and/or your recruiter completing these questions when submitting an application to Macfarlanes as this data enables us to measure our progress and identify any actions needed to continue to support an inclusive culture. This data is anonymised to maintain the privacy of applicants. If you have any questions relating to how this data is used, please contact a member of the recruitment team.

Should you require any adjustments during the application and/or interview process, please do not hesitate to inform your recruiter or a member of the recruitment team. Please note, the job description is available in other accessible formats (for example, large print).

We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please email the recruitment team at recruitment@macfarlanes.com.

The Company

The Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country.