Description

The Staff Subcontract & Supplier Registration Specialist will prepare and issue all Company Subcontracts and work with Subcontractors to achieve timely execution of Subcontracts and compliance with administrative Subcontract requirements. This person will register new and potential Suppliers through the Company's defined procedures and maintain Supplier Registrations in ERP system.

• Work with Legal, Project Managers and Project Manager Assistants to prepare, review, modify, facilitate the negotiation of and finalize Subcontracts in accordance with company policy.
• Assure that customer contract terms and conditions that must be flowed down to Subcontracts are identified and included in Subcontracts as required.
• Maintain records of Subcontracts and follow-up on Subcontract execution and administrative requirements.
• Maintain Subcontract templates, modify templates as directed by legal counsel, and assure proper template versions are utilized in issuing Subcontracts.
• Prepare and issue Standing Agreements to Subcontractors who qualify to have such agreements issued.
• Register new and potential suppliers in accordance with company policy via ERP system and maintain expired registrations of current suppliers.
• Work with third-party service provider and suppliers to assure compliance with Subcontract and supplier registration insurance requirements.
• Order and maintain Comdata P-Cards.
• Complete new supplier credit applications.
• Receive, edit, and execute Bare Rental Equipment Agreements.
• Work with company's insurance company to obtain Certificate of Insurance for applicable Bare Rental Equipment Agreements.
• Monitor Accounts Payable system to process Subcontract invoices by verifying the Subcontract has been executed and the COI and Lien Waiver received.
• Monitor and analyze data and reports to ensure reporting accuracy. Responsible for quality assurance on data and reports.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• High School Diploma/GED and 12 years of related experience required.
• Or Associate Degree in Business or related field and 10 years of related experience required.
• Strong analytical skills, including data interpretation.
• Strong written and verbal communication skills.
• Strong knowledge in industry accepted small/diverse business classifications.
• Maintaining database and reporting programs, tools and functionality.
• Proficient in Microsoft Office; including experience with developing & executing macros, Outlook, and Adobe Acrobat.
• Previous Oracle experience preferred.
• Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.
• Excellent attention to detail and organizational skills.
• Strong interpersonal skills and ability to work collaboratively in a team environment.

Job Procurement

Primary Location US-WI-Appleton

Schedule: Full-time

Travel: No

Req ID: 264628

Job Hire Type Experienced

#LI-MF #CDB N/A