Role Summary

The Specialist, Platforms & Execution supports strategic, operational, and governance activities across Model Risk Management (MRM). The role serves as a key coordinator for leadership priorities, governance forums, communications, knowledge management, and continuous improvement initiatives. The successful candidate will help drive execution of department objectives while identifying opportunities to improve efficiency, collaboration, and stakeholder experience.

Key Responsibilities

Governance & Leadership Support

• Coordinate Model Risk governance forums, panels, and leadership meetings.
• Manage scheduling, agendas, meeting materials, minutes, and action tracking.
• Support preparation of executive presentations, reports, and communications.
• Assist leadership in organizing and tracking strategic priorities and deliverables.

Operational Excellence

• Support execution of department initiatives and operational improvements.
• Maintain procedures, documentation, and process inventories.
• Track milestones, deliverables, and dependencies across initiatives.
• Assist with reporting, metrics, and status updates for leadership.

Digital Workplace & Knowledge Management

• Own and maintain MRM collaboration and knowledge-management platforms.
• Lead ongoing enhancement of MRM SharePoint and intranet resources.
• Manage leadership OneNote repositories and shared documentation.
• Improve accessibility, organization, and usability of team resources.

Innovation & Continuous Improvement

• Support evaluation and piloting of emerging technologies and productivity tools.
• Coordinate user feedback, lessons learned, and adoption activities.
• Identify opportunities to streamline workflows and improve team efficiency.
• Assist with change management and communication efforts related to new capabilities.

Qualifications

• Bachelor's degree or equivalent experience.
• Strong organizational, communication, and project coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365 tools including Teams, SharePoint, PowerPoint, Excel, and OneNote.
• Strong written communication and stakeholder management abilities.

Preferred Technical Experience

• Basic Python, scripting, or automation experience strongly preferred.
• Experience with Microsoft Power Platform (Power Automate, Power Apps, and Power BI)
• SharePoint administration and content management.
• Microsoft Copilot and AI productivity tools.
• Process improvement and workflow design.

Special Factors

Sponsorship
Vanguard is offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.