Job Summary:

Our client is looking to hire a People Generalist to work at our Japan Office and support the JAPAC region.
The ideal candidate will be comfortable being in a multifaceted role with the mindset that no job is too big or too small. This is a multi-faceted role where the candidate will be responsible for managing HR and office administration responsibilities.
You will report directly to the People Partner Manager, JAPAC for all HR responsibilities and our Japan Country Manager for office administration responsibilities.
Communication is of paramount importance with this role with a high level of comfort partnering with multiple teams such as Total Rewards, Finance, Legal, Talent Development, HR Ops and Facilities across multiple time zones.

Must-Haves:

Nice-To-Haves:

JOB RESPONSIBILITIES:
HR responsibilities: 50% of the time or as needed:

Manage employee on-boarding and off-boarding activities. This includes, but is not limited to, pre-onboarding processes in the company systems, conducting new employee onboarding sessions, managing company laptops, office entrance cards, Social Insurance related matters etc.
Maintain employee files and facilitate compliance activities, policies and procedures and filings
Manage in partnership with Finance the Timesheet, OT & commuting expense submission process for Japan
Lead initiatives and create opportunities in Japan to help foster a collaborative and "fun " performance-based culture
Play a key role in the development and implementation of engagement, belonging and inclusion initiatives for employees across JAPAC
Consult with JAPAC HRBP to develop solutions, programs, policies, and training, when appropriate
Point of contact for regional benefit questions
Liaise with Total Reward to arrange our employee medical checks
Work along with the People Partner manager, JAPAC to act as our local Japan Vendor liaison for any day-to-day comp and benefit related matters
Support with recruiting as and when needed.
Work closely with the broader HRBP team on any special projects or initiatives including but not limited to employee engagement and HR operations.

Office administration 50% of the time or as needed:

Oversee day-to-day office operations and procedures in the Tokyo Office including but not limited to - receiving visitors, answering phone calls, managing inventory for office supplies, IT assets, office upkeep.
File contracts.
Maintain and obtain official documents.
Request and stamp company seal for certain documents if necessary. Affix the company seal when receiving the seal application raised by employees, with close supervision under the Country Manager.
Process invoices for the Japan office in our Coupa system
Partner with a variety of team members to execute onsite and virtual initiatives and events,including budgeting and vendor selection, coordination, and management
Provide coordination support for meetings, including catering and IT assistance
Work with the Global Facilities team to ensure the office is equipped appropriately and running smooth operationally.
Interact with the cleaning person and plant coordinators when they come into the office.
Partner with our facilities team on any office maintenance and any office move requirements
ssist the team with English translation
Support the Country Manager with organization of business meetings, including QBRs and All Hands across different time zones.

Qualifications/Experience:

2+ years' relevant human resources experience is required with some knowledge of recruiting or recruiting coordination
Proven experience in general office administrator.
Familiarity with Japan Country laws which govern policies and practices of hiring, compensation, benefits and employment is a plus
bility to interact with internal and external contacts at all levels of management including Executives and Senior Management
Excellent interpersonal and communication skills (both verbal and written) are a must
Curious in nature, willing to ask questions and seek guidance when an answer is not known
Highly organized, flexible, proactive and resourceful.
bility to multitask considering priorities.
Must be able to work collaboratively across multiple departments locally and regionally across JAPAC
Maintains staff confidentiality.
Background working in a scrappy startup environment is a plus
Proficiency in GSuite (Docs, Sheets, and Slides) and Microsoft Excel.

Special Conditions:

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